Tibberton CP School and Early Years

Preventing and Managing Sickness including outbreaks

Risk Procedures and Risk Assessment

March 2020

Response Stage

Trigger

Key Actions

Who

Notes

STAGE 1 – General

(everyday hygiene and

procedures)

None

• General reminders for hygiene
• Effective handwashing facilities and soap available
• Follow usual absence periods for sickness

STAGE 2 – Prevention

Where an increased risk is present

- Increased absence rates of pupils or staff

- Local increases in sickness e.g. flu, gastric, coronavirus

- Public health alerts

- Suspected cases of specific illness in school or within the community (eg.coronavirus / gastric)

• Increase hygiene procedure
• Communication with key people including key information (staff, pupils and families, users of the site)
• Specific hygiene lessons in class
• Increased enforced use of handwashing before eating of food
• Enforce 48hr after symptoms have stopped for all fever, sickness, diarrhoea etc.
• Consider the types of trips and events and make changes as necessary (e.g. those where lots of close contact / touch points)
• Review Core Control Measures and make changes as necessary
• Daily review of the situation

SLT

Admin Staff

Hygiene for hands and disease done in assemblies.

Regular reminders.

Enforcement for 48 hours for fever, sickness, diarrhea adhered to.

STAGE 3 – Mitigate/ Delay

March 12^th 2020

Where a significant risk is present

• direct case or increased likelihood of cases
• Public health advice for restrictions

Consider reducing contact situations:

• Events
• Trips Consider:
• Any screening measures e.g. use of a thermometer in school.
• Increase time of exclusion from school for those with symptoms to 7 days
• Sending home any children with any symptoms
• Additional Cleaning including deeper cleans

SLT/HT/Govs

STAGE 4 –

Containment

Where specific and/or significant changes or restrictions need to be in place.

• High levels of sickness
• High rates of absence
• Significance of danger of disease or

illness

• Part / full closures of site / classes
• Deep cleans
• Part/full Closure of lettings and building use
• Reduction or exclusion of visitors

HT / Governors

Specific Issue

Actions including messages

Who

Notes

Suspected case in school (staff or pupil)

• Contact relevant agencies e.g. LA / Public Health England
• Deep clean core areas
• Inform staff
• Core reminders of hygiene
• Contact parents – general information about sickness etc.
• Closure may be enforced

SLT/Govs

Confirmed case in school

• Deep clean core areas
• Inform staff
• Core reminders of hygiene
• Closure  

SLT; Site/Govs

Suspected case in a family

• Parents to keep child at home for 2 weeks

Families; Staff; Admin/govs

Confirmed case in a family

• Children in the family to remain at home for a fixed period of time – 2 weeks minimum
• Deep clean of the classroom and school

SLT

Site

Teacher shortage

• Partial or full closure for certain classes or part time / AM / PM classes

SLT

Protection for most vulnerable children

• Identify who these children are vulnerable e.g. underlying health conditions that may be affected by the current threat
• Discuss with parents the initial steps and agree key actions re. isolation/seclusion/keep at home

SEND Team; FSW

Staff with health issues

(e.g. Heart)

• Ask them to contact their consultants to seek advice on their condition
• Consider working from home

SLAM

Staff

Staff with symptoms

-       Stay at home; follow NHS 111 advice; discuss with HT

HT

Pregnant staff

• Ask them to contact their midwife to seek advice;
• Consider working from home

SLT

Kitchen shut down

-       Parents to provide packed lunches

SLT; Families

Site team shortage

-       Discuss with cleaning contractor cover arrangements in good time

Site

Leadership shortage

-       Access via phone

SLT; Staff

Admin shortage

• Cover with TAs / SLT
• Inform parents not to phone unless emergency

Site

Other school users

-       Inform of control measures, including the possibility that a suspension or usage may occur.

Site

Long period shut down

• Continue learning activities through website activities
• Children to take Power Maths books home with them and will be directed to which units to do
• Possible use of technology to deliver assemblies / stories etc.

SLT; Staff/HT/Govs

Control Measure

Control Stage

Notes / Action

Who

Review

Tissues for Each Class

1

• Ensure adequate stock levels of tissues for each class / office
• Replenish as needed
• Staff to also self-replenish from stock

Site; Staff

Alcohol based gel – no stock available

1

• Additional dispenser fitted at front door
• Ensure dispensers and full from the start of each day
• All children to have washed hands) before snack and lunch daily and after using toilet
• Ensure adequate stock levels

Site; Staff; Lunch Staff

No stock avaialble

Increase hand washing awareness

1

• Handwashing assemblies
• -Reminders

Site

Other users of the building

2, 3

Contact every user and inform them of usage expectations:

• Clean hands or use gel before using facilities
• Restrictions or suspensions of usage

Site

monitoring daily any child or staff absence

2

-     Daily report to the HT or number of absences and symptoms

Admin; HT

finding out about travel arrangements now and in the future of staff and pupils

3 (where specific threats are evident aboard)

Newsletter:

• Staff members to inform SLT of any travel arrangements to high- risk areas including those of any close friends or family they have

been in contact with.

Admin; HT

Control Measure

Control Stage

Notes / Action

Who

Review

Reducing contact point activities

2

Ensuring extremely high hygiene for any

• Food making / tasting

Avoid any activity where you are passing items around a class

• Circle time objects
• Artefact sharing
• Touching activities – PE / Gymnastics Other
• Cease hand shaking of children and visitors
• No use of shared cups in class (e.g. using cups for water); replace with disposable cups; inform parents to ensure children

have water bottles in school.

Staff

No shared cups used in school without washing between

Good Personal Hygiene

2

Newsletter:

• Inform parents of hygiene expectations and to discuss with children;
• All children to wash their hands before coming to school, before going home and when they get home.
• Classes to teach children hand washing techniques
• Children to wash hands before snack (classroom) and before eating dinner (classrooms/ hall corridor toilets / hand sanitizer)

Information:

• Distribute key information posters

HT; Staff

Handwashing techniques taught and reminders constant.

Review of cleaning

2, 3

• Meet with cleaning contractors to review cleaning arrangement and make any necessary changes
• Increase focus cleaning on touch points and tables (redirect from vacuuming etc. if needed) or increase hours (cost?)
• Daily cleaning of classrooms (already in place)
• Preparations for deep cleans if necessary

Site; Cleaning Contractor

School visitors and site users

2, 3

• Compulsory handwashing / use of gel (if available) before entering school;
• Inform them of new requirements and risk of suspension of use
• Informing us of any suspected or confirmed cases by any users

Office; Site

Control Measure

Control Stage

Notes / Action

Who

Review

Absence policy

2 , 3

-     Review time period of absence for ill children or staff and increase if necessary but at least to the minimum standard (e.g. 48 hrs clear of sickness / diarrhoea

SLT

Support for families affected

2, 3

• Communicate to parents and staff to contact school if they require support;
• Regular contact with affected families and staff – wellbeing

checks.

SLT;

Kitchens

Taking temperature of anyone in school who may begin to feel

unwell

2, 3

-     Purchase hand held non-contact thermometer if possible.

SLT